NCG Event Health & Safety Protocols

Please read before attending any in-person NCG events. 

Northern California Grantmakers (NCG) is committed to implementing appropriate policies to create a safe and comfortable meeting environment, and to the extent possible, protect the health of everyone who attends or participates in our programming and conferences.

NCG's COVID-19 Health and Safety Protocols apply to every person attending or participating in our events. NCG reserves the right to prohibit entry to any individual who fails to abide by these protocols.

Requirements at the Event

Northern California Grantmakers (NCG) is committed to creating a safe and comfortable meeting environment, and to the extent possible, protecting the health of everyone who attends our programming and conferences. 

We ask that you follow these simple steps to do your part in promoting a safe, supportive conference environment.  

  • Vaccinate. NCG expects that event attendees be optimally vaccinated against COVID-19 with the 2024/2025 vaccine, unless claiming a medical or religious exemption. 
  • Test. Please self-administer a rapid test the morning of the event to confirm your COVID status before attending the event. 
  • Day of Wellness Check. Out of respect for others, please do not attend if you become ill or exhibit any signs or symptoms of COVID-19 the day of the event. Common symptoms include but are not limited to: fever or chills, cough, shortness of breath or difficulty breathing, muscle or body aches, new loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting, or diarrhea.
  • Mask. NCG strongly recommends that event participants wear a mask while attending the event. Masks and rapid tests will be available at the registration desk. 

NCG's COVID-19 protocols apply to every person participating in our events. NCG reserves the right to refuse entry to any participants who exhibit symptoms of illness. We thank you for your support in building a safe environment for our event.  

If there are specific health protocols that would make the space more accessible and safer for you, please reach out to us directly at [email protected]. We are committed to creating accessible spaces that support our collective safety.

Requirements Prior to the Event

In-Person Event Requirements

NCG expects that event attendees be optimally vaccinated against COVID-19 with the 2024/2025 vaccine, unless claiming a medical or religious exemption. An individual is considered fully vaccinated 14 days after receiving the current dose, as recommended by the manufacturer, of a vaccine authorized by the FDA for use in the United States or by the World Health Organization. 

We ask that you not attend if you become ill or exhibit any signs or symptoms of COVID-19. NCG reserves the right to refuse entry to any participants who exhibit symptoms of illness.

We strongly encourage attendees to self-administer a rapid test the morning of the event and to wear a mask while participating on site. Masks and rapid tests will be available at the registration desk upon request. Out of respect for each individual's varying comfort level, please refrain from hugs or handshakes without explicit consent.

We will strive to safeguard the health and safety of all those involved in NCG events but cannot guarantee that attendees and participants will not be exposed to COVID-19 or its variants. We thank you for your help in keeping our community safe.

The Importance of Self-Monitoring and Care for Others: You should become familiar with, and monitor for, signs and symptoms of COVID-19 and its variants. Common symptoms include but are not limited to:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Muscle or body aches
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea, vomiting, or diarrhea

Additional In-Person Event Precautions and Recommendations

Federal, State, and Local COVID-19 Guidance: In addition, every person attending or participating in NCG events must comply with any applicable CDC, State of California, or county COVID-19 mandates and guidance. NCG’s may have additional protocols in effect at the time of the event.

Reporting Symptoms: Please contact NCG immediately at [email protected] if you experience any signs and symptoms of COVID-19 during or within five days after an event. Upon receipt of notification of possible exposure to COVID-19, NCG will notify all event participants as soon as possible via their preferred email address listed on the event registration form or service contracts. The identity or other medical information of the attendee will be kept anonymous. NCG will encourage everyone to consult with a physician and follow CDC guidance regarding testing, self-care, and quarantining.

When registering for NCG events, attendees and participants must agree that they will knowingly and voluntarily:

  • Comply with NCG’s COVID-19 Health and Safety Protocols and applicable CDC, State of California, or county COVID-19 mandates that are more stringent than NCG’s protocols and in effect at the time of the event.
  • Acknowledge and assume any risks and dangers associated with possible exposure to, or illness from COVID-19 while attending or participating in the event.
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