Program Officer

The Program Officer supports all aspects of Larry L. Hillblom Foundation grant making activities, including communication and correspondence with the Scientific Advisory Board (“SAB”) and grantee stakeholders, managing a grantee database, preparing reports and analyzing data, and assisting with planning of the Annual Scientific Meeting. 

Responsibilities 

Grant Making 

• Manages all aspects of grants process, including application intake, review, award, reporting, and closeout in a timely manner; 
• In conjunction with the SAB, evaluates grant requests through analysis of data, site visits, and other relevant information; 
• Prepares grant proposal summary and recommends action for Board consideration; 
• Conducts due diligence to ensure compliant grantmaking 
• Works in partnership with Executive Director to improve and innovate processes and policies; 
• Provides data reporting and analysis for internal and external audiences; and 
• Maintains solid knowledge of the field and key emerging trends. 

Record Keeping 

• Manages the online application and reporting system, including building and publishing templates, intake of applications and reports, and managing workflows; 
• Utilizes website, databases, and software efficiently and effectively; and 
• Demonstrates competence with Office Suite. 

Event Planning and Support / External Relations 

• Works with the LLHF team to ensure a successful Annual Scientific Meeting; 
• Coordinates all aspects of scientist presentations and handles all direct Meeting communications with SAB and LLHF grantees; 
• Welcomes stakeholders by greeting them in person or otherwise in a warm and friendly manner; 
• Maintains a professional demeanor and instills confidence with stakeholders through assistance provided; 
• Maintains confidentiality; and 
• Follows up, as needed, in a timely and efficient manner. 

Board Meetings 

• Presents progress reports and program strategies to the Board of Directors; and 
• Facilitates SAB meetings for grant recommendations. 

General Duties 

• Demonstrates initiative in assisting others and performing other duties based upon skill level and training; 
• Maintains awareness of and complies with policies and procedures as they relate to the performance of job functions; 
• Keeps abreast of changes in work environment; 
• Learns new software and technology tools, as needed; and 
• Handles confidential information appropriately. 

CANDIDATE QUALIFICATIONS / EXPERIENCE 

Education: Minimum of a Bachelor’s degree; additional education is a plus. 

Experience: Prefer three to five-plus years’ experience working in a grantmaking capacity for mission-based organizations. A commitment to the mission and objectives of the Foundation regarding support of medical research is fundamental. A connection to diabetes is not required. 

Qualifications: A well-qualified candidate will bring a demonstrated track record of strong performance in the following areas: 

• Ability to plan, organize, and manage complex initiatives. 
• Effective administration of grant making policies and procedures. 
• Ability to establish and maintain effective working relationships with the Foundation team, Board of Directors, Scientific Advisory Board, and Foundation stakeholders. 
• Proficiency with Microsoft Office Suite, Adobe, Dropbox, and grantmaking database. 

The successful candidate will: 

• Be consistently dependable and conscientious, with attention to detail. 
• Have excellent communication skills, both written and verbal. 
• Have professional diplomacy and gravitas, along with personal poise and self-confidence. 
• Possess the ability to be persuasive and guiding without being overbearing or domineering. 
• Be inclusive and collaborative with internal colleagues and external stakeholders. 
• Be flexible, adaptable, and accommodating of a range of personal and professional styles. 

To initiate consideration for this opportunity, please submit a resume and cover letter, outlining your qualifications as per this Position Specification, to the Carlson Beck representatives below. 

CONTACT INFORMATION 

Sally Carlson, Managing Partner, 415.203.5259 mobile, [email protected] 

Dustin Bradley, Senior Associate, 608.346.8864 direct, [email protected] 

Claire LeTard, Principal, 985.773.3326 direct, [email protected]