Program Coordinator, Healthy Children Healthy Weight

Program Coordinator, Healthy Children Healthy Weight
Application Deadline: 
Thursday, January 31, 2019
Job Description: 

Our Organization
Tides is a foundation and nonprofit partner committed to building a world of social justice and shared prosperity. Founded in 1976, Tides’ works at the cutting edge of today’s biggest challenges, with a focus on equality and human rights; a sustainable environment; healthy individuals, families, and communities; and education. Tides’ services include donor-advised funds, fiscal sponsorship, and shared spaces in San Francisco and New York City. For more information, please visit

Program and Position Background
The Program Coordinator will play a pivotal administrative role in supporting the work of the Robert Wood Johnson Foundation (RWJF) and a select group of its Healthy Children, Healthy Weight (HCHW) policy grantees to develop a cohesive network strategy in order to facilitate ongoing alignment, collaboration, and integration of policy-focused work. Tides is creating space for HCHW policy grantees to connect, learn and collectively implement the tools and resources available to significantly improve health outcomes for children and families. 

This is a part-time position at 16-20 hours per week that is based in Tides’ San Francisco offices though a remote situation may be considered for the right candidate. This is a grant-funded position with funding through mid-October 2019. The expected start date for this role is end of January to beginning of February 2019. Opportunities beyond October 2019 will be dependent upon grant funding and program needs.

This role would be an exciting opportunity for a graduate student looking for meaningful part-time work while in school or for an individual considering a career transition from a direct service organization to public health/public policy.

This job is for you if

  • You have a passion for social justice issues, including health equity and creating opportunities for all children and families to reach their full potential.
  • You are skilled at providing logistical and administrative support to internal and external partners, both in-person and virtually.
  • You are interested in engaging with innovative national organizations working to promote health equity.
  • You are able to build trusting relationships, both in-person and virtually, with diverse stakeholders. You listen to understand and can anticipate needs. 
  • You take initiative and can work both independently and in coordination with internal and external stakeholders. You can juggle multiple projects and prioritize effectively.
  • You are highly organized and have an eye for details. You see how the many pieces fit to make a bigger picture.

The right candidate will be willing and able to

  • Build, implement and maintain communications and technology platforms to ensure accurate and current information to support grantee engagement and interaction. Provide customer service and troubleshooting support to users, including developing user’s guides and remotely training users. 
  • Develop communications and other written materials to highlight grantee accomplishments, resources, and upcoming network events. This position will have opportunities to help shape the ongoing strategy for network engagement.
  • Manage scheduling and communications for in-person and virtual events, including securing meeting space, A/V and catering orders, communicating agendas and details, sending and maintaining calendar invites, tracking RSVPs, managing virtual conferencing/webinar technology, and taking notes.
  • Create and maintain contact lists and other project management tools.
  • Submit and track invoices and contracts for processing and payment.
  • Support other program-related special projects and duties, as requested.

Your Qualities

  • Basic understanding of nonprofit operations, including finance, compliance, and administration.
  • Strong professional communication skills, both verbally and in writing. 
  • Ability to work and develop relationships with individuals from national organizations, who represent different cultures, backgrounds and perspectives.
  • Strong attention to details and organizational skills with ability to effectively prioritize among different tasks with competing deadlines.
  • Comfort with learning and utilizing technology. Demonstrated experience helping others troubleshoot and learn new technology.
  • Able to work effectively both independently and in coordination with cross-functional teams.
  • Personal resonance with Tides’ Vision, Mission and Approach.

Your Education & Experience

  • B.A./B.S. or higher degree, or equivalent experience.
  • 2-3 years of relevant programmatic, administrative, or event planning experience. 
  • Experience working at a nonprofit organization, preferably with a client/customer-focused organization. Experience working with remote partners preferred.
  • Clear interest in public health, or health/education policy required. Experience in public health, or health/education policy strongly preferred. 
  • Demonstrated experience in process and project management and ability to juggle multiple projects and prioritize effectively.
  • Demonstrated ability to learn, implement, manage, and train others on project management and communications tools. Proficiency with Salesforce preferred and experience with tools such as Mailchimp, Slack, Basecamp, Trello or others helpful.

Get to know the team
The Special Initiatives team is a small but mighty cross-functional team within Tides’ Client Services department. This team is responsible for managing collaborative initiatives at Tides to support foundations, businesses, governments, nonprofits and individuals to drive innovative social change. We work closely with colleagues across various departments at Tides including Client Services, Grants, Strategic Partnerships, Finance, Legal and others to help bring bold visions to life.

Why work for Tides?

  • This project offers an exciting opportunity to engage with and learn from national health and education policy advocacy organizations working to advance health equity and promote the health and well-being of all children and families. 
  • We have incredible clients and partners both domestically and internationally who are working towards a world of shared prosperity and social justice. 
  • We are serious about promoting sustainable commute options, including a free shuttle to and from downtown San Francisco and award-winning bicycle infrastructure, including secure bike parking, locker rooms, and bike share program.
  • Tides was a pioneer in collaborative workspaces for nonprofits and we share our offices, located in a renovated military hospital, with 75 other nonprofits and social enterprises, creating a vibrant community of mission-aligned changemakers that get together regularly for happy hours, educational sessions, and holiday celebrations.
  • Tides has a bi-coastal presence, with headquarters in San Francisco and a satellite office right across the street from the New York Stock Exchange building. Tides’ San Francisco offices are located in a National Park with views of the Golden Gate Bridge. The National Park, called the Presidio, is an outdoor recreation hub with miles of forested trails, outdoor art installations (including by the famed Andy Goldsworthy), and scenic overlooks perfect for strolling, exercising, or taking meetings outside.
  • Tides has a robust staff engagement program, including regular cultural celebrations like a Chinese New Year pig roast and Black History Month film outings.
  • The work is awesome, the people are awesome and we think there’s no better place to make an impact

What’s in it for you?
Tides offers a competitive benefits package for employees working at least 20 hours per week, including medical, dental and vision and paid time off. Tides contributes to employee Health Savings Accounts (HSA). Tides matches employee contributions to a retirement plan and the employer match is 100% vested immediately. Tides also covers Basic life insurance, Basic AD&D & LTD for all eligible employees at no cost. 

We have flexible work arrangements to make you comfortable including outdoor patio work areas, comfy work/lounge space, and standing desk options.

How to Apply
Please submit a resume and a thoughtful but brief cover letter online. Your cover letter (1 page max.) should express your interest in working for Tides, your qualifications for the role, and share a bit about how and why a part-time role over the next 8-9 months fits into your career path. 

Tides is an Equal Opportunity employer. We value diversity and inclusion and we look forward to reviewing applications from all who are qualified to apply. Pursuant to the SF Fair Chance Ordinance, we consider for employment qualified applicants with arrest and conviction records.

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.