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Grants Specialist

Position: 
Grants Specialist
Application Deadline: 
Friday, September 30, 2022
Organization: 
Job Description: 

Tides is Hiring!

Tides is a group of 501(c)(3) nonprofit organizations committed to building a world of social justice. Founded in 1976, Tides accelerates the pace of social change, working with innovative partners to solve the world's toughest problems. Tides focuses on equality and human rights, a sustainable environment, health individuals and communities, education, and economic development. Tides' services include donor-advised funds, fiscal sponsorship, and shared spaces in San Francisco and New York City. For more information, please visit www.tides.org.

2021 was a landmark year in Tides’ 45-year history. We are experiencing a unique and powerful opportunity for transformative change for the future in how we lead and impact social justice and shared prosperity. Taking committed actions to prepare for this change, we have welcomed an expanded and largely new executive team, partnered with a top-notch social impact consulting firm to revitalize our strategic plan, and focus our operational excellence initiatives, and grown our core staff significantly. These investments will help Tides to better serve our partners and bring our vision – of a world of shared prosperity and social justice – to life.

The Role:

The Grants Specialist will partner with cross-functional teams, including client services, legal, and finance, to provide exceptional grant making expertise and service for Tides’ philanthropic partners and grantees. This is a dynamic role that works closely with clients to facilitate strategic grant making in a fast-paced environment. The primary responsibility of this role is grantmaking due diligence and supporting the strategic initiatives of the team. A successful candidate will be comfortable working in an operational role while applying a critical and strategic eye to improving the team’s operations.

The Grants Specialist is an exempt position. Exempt employees are expected to work the appropriate and necessary time to complete key assignments and related tasks on schedule, which depends on the workload that week

This position is classified as part of the collective bargaining agreement (SEIU 1021).

What you will do:

Grants Administration

  • Work with the grants team to process weekly incoming grant recommendations (about 60-120 per week).
  • Prioritize grant recommendations for due diligence based on risk, client need, and complexity. Due diligence includes researching grantees, ensuring that grantees are mission-aligned, and requesting additional information from grantees.
  • Facilitate the grant making process from recommendation through post-award by communicating and building relationships with grantees, internal staff, and clients.
  • Communicate with domestic and international grantees to gather information, ensure compliance with IRS regulations and Tides grant making policies and procedures.
  • Assist with review of grantee banking information and management of outstanding payment issues.
  • Generate, edit, and review grant award letters to ensure accuracy of terms and conditions and to reflect client’s intent.
  • Create and maintain electronic grant files to meet legal and Tides policy requirements.
  • Follow up on reporting with grantees and inform client-facing staff.
  • Gather and record grant data, ensure data integrity, and participate in administration of grant making database

Reporting and Compliance

  • Coordinate processes for post-award grant tracking, and reporting requirements.
  • Apply IRS rules and grant making compliance procedures for Expenditure Responsibility reporting and tracking of lobbying expenses.
  • Stay up to date with relevant policies, regulations, and trends in grants management based on internal updates and external sources.
  • In collaboration with the Grants Manager or Senior Grants Specialists, aggregate and report on grantmaking as requested by internal and external partners.

Collaboration and Teamwork

  • Develop and maintain best practices for grant making by designing workflow processes to facilitate grants administration.
  • Identify and recommend process and workflow improvements.
  • Update grant making processes and training materials on a regular basis.
  • Build and maintain strong partnerships with all team members; build and maintain working relationships with other departments and entities across Tides Network and Tides Advocacy.
  • Contribute to team projects, including systems implementations and process improvements.
  • Provide support to other members of the Grants Team as needed Assist with new staff training.
  • Other duties as assigned.

What you will bring:

  • Strong alignment with Tides’ Vision, Mission and Approach and our organizational values of respect, equity, empowerment, accountability, and creativity 
  • Comfort or desire to work in an operational, operational role while utilizing critical, strategic thinking to constantly improve internal processes and goals.
  • Ability to hold self and others accountable for high-quality, timely, and effective results.
  • Demonstrated commitment to meeting the needs of internal and external clients; ability to strive for high level of satisfaction.
  • Strong ability to cooperate and work collaboratively toward solutions that generally benefit all involved parties.
  • Demonstrates ability to engage in a direct and truthful manner; ability to present accurate and appropriate information.
  • Demonstrated ability to hold information confidential with excellent judgment High attention to detail with strong organizational skills.
  • Creative problem-solving skills and the ability to apply principles and critical thinking skills to complex situations.
  • Ability to work well under high pressure with frequent interruptions, prioritize changing workloads to meet tight deadlines, and work both independently and as a member of a team.
  • Strong written and verbal communication skills, including the ability to work well by telephone and email.
  • Ability to demonstrate sensitivity to and appreciation for diverse viewpoints and different communication styles in a multicultural environment.
  • Strong computer skills particularly with databases, word processing, and spreadsheets. Knowledge of web-and electronic-based document management tools and practices. Ability to graphically represent data and concepts.
  • Ability to appreciate and contribute to a work environment that values integrity, adaptability, reliability, collaboration, and a commitment to learning.
  • Ability to learn new software systems quickly; previous experience with Salesforce is a plus; experience with system implementation is a plus.
  • Comfortable navigating organizational change Undergraduate degree required.

Education and Experience:

  • 2+ years of professional experience.

Life at Tides

Working at Tides connects you with world-class teammates, enduring relationships, and an inspired sense of purpose - while our employee benefits support our team’s talent and well-being. This is an exciting time to join Tides. In the past, Tides staff have worked predominantly from our offices in San Francisco and New York. Today, our hybrid work model supports staff with remote work from anywhere in the United States.

Important Information

Any Tides Network employee who wishes to use the office or travel to the office must be fully vaccinated for Covid-19 and boosted. You are required to submit proof of vaccination to the Human Resources Department at least 2 days before your first visit to the office. Employees who do not have vaccination information on file will not be permitted in the building.

Application Instructions

Please submit a resume and a thoughtful cover letter online. Your cover letter should express your interest in working for Tides and your qualifications for the role. You may also share your detailed LinkedIn profile with us. Tides is an Equal Opportunity employer. We value diversity and inclusion and we look forward to reviewing applications from all who are qualified to apply.

Equal Employment Opportunity

Tides is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Also pursuant to the San Francisco Fair Chance Ordinance, we encourage and will consider for employment qualified applicants with arrest and conviction records.

Applicants with Disabilities

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. If you seek an accommodation, please advise in writing at the time you apply.