The Grants Operations Associate works closely with the members of the Program Team, playing a part in supporting and coordinating various administrative, financial, and communications functions related to grantmaking within the Foundation. The Operations Associate provides a conduit role between the grantmaking function and other staff to ensure that grantmaking activities are smoothly conducted.
This is an ever-evolving position that requires flexibility and a range of skills including managing data and systems, broad administrative support, as well as working closely with the Senior Director of Grants Management and Compliance (SDGMC) and the Chief Operating Officer (COO) around grant-related communications, reports, and projects. A signature part of this role is project-managing the development of all Board materials including the Board book that presents all grant proposals, strategy documents and Foundation business items. Furthermore, this position acts in close partnership with the Program Team, Grants Management Team, and the Finance Team helping to bridge the programmatic work with the grantmaking guidelines and processes (you can read more on our job board).
This is a full-time, exempt role onsite in our San Francisco office. Here are the requirements:
- Bachelor’s Degree required, or equivalent experience
- Minimum of five or more years of professional experience in operational roles, or equivalent; experience in philanthropy a plus, experience with Jewish Communal organizations a plus
- Mastery of Microsoft Office products especially Excel, Word, Outlook, and Power Point required;
- Strong data management and reporting skills; experience working with relational databases required, experience with Fluxx a plus
- Strong organizational skills and impeccable attention to detail and accuracy
- Excellent written and verbal skills; high level of customer-service orientation
- Work well independently and with a team; excellent interpersonal skills required—able to interact with staff at all levels of the organization and persons outside the organization in a professional, courteous, and culturally sensitive manner
- Excellent time management skills with a results-oriented focus, and ability to prioritize and manage multiple tasks and deadlines concurrently
- Dependable, proactive, and able to work under the pressure of tight deadlines
- High degree of integrity and ability to exercise sound judgment
- Professional demeanor, dependability, integrity, good judgment, and sense of humor
Interested? Does this sound like you? We'd love to see your resume and a cover letter explaining why you're interested both in the role and in working for the Foundation. Read more about the role, and apply on our job board below. Please do include a cover letter so we can get a sense of what you're looking for. Looking forward to hearing from you!