Financial Controller

The Controller will prepare and maintain accurate and timely Foundation records through complete oversight and management of the Foundation’s accounting functions. The ideal candidate will possess exemplary analytical abilities, excellent accounting knowledge, solid leadership and communication skills and proficiency utilizing the Foundation’s financial software. We also welcome candidates with a commitment to Diversity, Equity and Inclusion and an appreciation of the mission of the Y & H Soda Foundation and an alignment with its organizational values. The position reports to the Chief Executive Officer of the Foundation and will be supported by an Accountant and Grants Administrator position. 

Duties / Responsibilities: 

Accounting/Finance:

• Develop the Foundation’s proposed annual spending level;
• Develop and monitor the annual budget;
• Prepare quarterly budget to actual analysis for the Board of Directors;
• Review and approve invoices and expenditures;
• Review and approve employee expense reimbursement requests;
• Review and approve payroll calculations and related intra-bank transfers (including annual calculation of 401(k) limits and year-end excess taxable life insurance);
• Approve ACH payments and bill pay transactions;
• Initiate processing 401(k) contributions with T Rowe Price;
• Review and approve monthly bank reconciliations;
• Prepare monthly, quarterly and year-end journal entries (other than payroll and 401(k) contributions);
• Review and approve monthly general ledger close;
• Maintain fixed asset subsidiary schedules;
• Calculate and record prepaid insurance premiums;
• Reconcile 401(k) contributions, per payroll records, to T Rowe Price statements, on a quarterly basis;
• Manage the Foundation’s cash flow;
• Coordinate annual audit and prepare audit-related schedules;
• Prepare annual financial statements;
• Review auditor prepared annual tax and information returns;
• Coordinate Audit Committee meetings, including preparing agenda, developing/distributing materials and taking minutes;
• Calculate and initiate quarterly estimated excise tax payments;
• Track expenditures to assess status of annual payout calculation;
• Review and approve monthly employee vacation and sick time schedules and make annual vacation accrual journal entries;
• Complete annual workers’ compensation audit;
• Maintain general ledger chart of accounts;
• Review annual vendor 1099s;
• Manage insurance policies including completion of applications;
• Review and process Foundation’s contracts and legal documents;
• Participate in efforts to examine and advance the philanthropic work of the foundation.

Investments:

• Oversee the Foundation’s existing private credit investments that are expected to begin to wind down in the next 2wo years;
• Coordinate Finance Committee meetings, including preparing agenda, developing materials and taking minutes;
• The Foundation expects to have contracted with an Outsourced Chief Investment Officer organization (OCIO) to be in place by the end of 2023. After a transition to the OCIO, many of the major investment and reporting responsibilities stated below will pass to the OCIO;
• Initiate investments and redemptions based on Finance Committee authorization, including meeting cash calls;
• Track investment activity, including recording monthly/quarterly general ledger entries;
• Prepare monthly Board investment reports;
• Review investment manager reports, publications and correspondence;
• Conduct investment manager meetings/calls;
• Prepare monthly cash flow report for external investment consultant;
• Propose annual portfolio rebalance transactions.

Qualifications:

• Bachelor’s Degree in Accounting, Business Administration, or related discipline;
• CPA license, or CMA certification, preferred;
• At least 5 years of senior-level relevant accounting-related experience;
• Thorough knowledge of GAAP accounting principles and procedures;
• Experience in this capacity within a private foundation, desired;
• Proficiency in the MS Office suite of products, in addition to multiple accounting software applications;
• Experience using Accounting Seed (a Salesforce application), a plus;
• Exemplary oral and written communication and interpersonal skills;
• Astute organizational, time management, attention to detail, accuracy, multi-tasking, problem-solving and leadership skills;
• Ability to work well alone and within a team environment.

Compensation:

$160K - $220K annual base salary DOE, for this full-time exempt position

Benefits:

• Health insurance paid at 80% of the employee’s premiums and 60% of the employee’s dependents;
• 401(K) with annual company match, which is vested after 3 years;
• Paid vacation accrued from start date at a rate of 1.33 on a monthly basis up to 16 days annually; increasing to 21 days in years 2 – 5; increasing to 26 days in year 6;
• Paid sick time accrued from start date at a rate of .83 per month and capped up to 30 days annually;
• Long-term disability for employee only. 

Working Hours:

9:00AM – 5:30PM Monday through Friday with flexibility thereof

Location:

Moraga, CA  - 100% in office through the training period, then hybrid working at least 3 days per week in the office.