Finance Manager/Senior Finance Manager
Performing Arts Workshop
80-90K annual salary, full time-exempt
About Performing Arts Workshop
Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression, and essential learning skills through the arts. The Workshop brings arts instruction to more than 3,000 students ages 3-18 each year
through residencies in dance, music, spoken word, poetry, theater arts, visual arts, and media arts.
We believe that access to sustained, sequential instruction in an art form should be part of every young person’s education and development. Because of ongoing disparities in such access, we advance equity by prioritizing partnerships which allow us to work with historically ignored groups including Black and Latine communities, low-income communities, immigrant communities, indigenous communities, LGBTQIA+.
Performing Arts Workshop aspires to be a leading organization in arts education. We cannot achieve this without realizing our core values of both inclusion and excellence. This requires sustained focus on equity in all our efforts to recruit, hire, promote, and retain an exceptionally well-qualified staff.
The Finance Manager is responsible for the day-to-day accounting procedures for Performing Arts Workshop, a growing organization with a current budget size of $1.7m. The finance manager reports directly to the Executive Co-Directors. This is a full time hybrid position with limited in person requirements.
● Oversee day-to-day financial operations, including the general ledger, accounts receivable, accounts payable, monthly close of financial books, shared expense allocations, deposits, credit card reconciliations, and bank reconciliations
● Support staff leadership in financial decision-making
● Manage cash flow
● Collaborate with the Executive Co-Directors during the annual budgeting and planning process
● Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial results to the Finance Committee of the Board of Directors and staff leadership
● Manage the Finance Committee of the Board
● Coordinate the annual audit and Form 990 process, liaise with external auditors and the Finance Committee; work with the Executive Co-Directors to assess any changes necessary
● Manage the Workshop’s investment activity, including CD and money market accounts ● Oversee inventory and depreciation schedules for fixed assets, leasehold improvements as well as furniture and equipment
● Adhere to organizational schedule for invoicing clients, paying bills, and tracking grant expenditures
● Support the Executive Co-Directors with federal, state, and local government compliance reporting and federal cost rate negotiations
● Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual; and implement internal controls
● In partnership with an Executive Co-Director and Senior, Grants Manager develop grant budgets
● Prepare regular internal and external financial reports for grants
● Support staff leadership in monitoring spending against restricted grants and contracts to maximize revenue sources
● Create and submit monthly invoices to funders
Payroll, Benefits & Insurance Coordination
● Work with an outside payroll provider, ADP, and Workshop program staff to oversee and manage payroll for salaried and hourly staff
● Work closely and transparently with all external partners including third-party vendors and consultants
● Mange Liability, Directors and Officers, Worker’s Compensation, Unemployment and Health insurance applications, enrollment, payments, and requests for certificates from site partners
● Work with Executive Co-Directors to manage any necessary benefits changes, wage garnishment, worker’s compensation or unemployment claims
● Support with management of the Operations and Events Associate Manager in their day-to-day finance duties, including accounts receivable and accounts payable
● 5 years of professional experience in the field of nonprofit financial accounting
● Strong working knowledge of QuickBooks accounting and reporting software, Microsoft Excel and Outlook
● Experience or strong interest in anti-racist practices
● Excellent attention to detail and ability to manage multiple ongoing tasks; ● Very strong initiative and ability to learn, contribute, and be self-motivated; ● Strong organizational skills
● Excellent communication skills
● Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds
● Successful track record in financial grant reporting, particularly tracking restricted grant funds from government and foundations
● Personal qualities of integrity, credibility, and dedication to the mission of Performing Arts Workshop
● Ability to produce timely and accurate reports on a regular schedule and as needed ● Excellent written and verbal communication skills
● At least 1 year of professional experience in nonprofit finance
● Interest in or currently pursuing MBA/CPA or related degree
● Willingness to and interest in learning
● Interest in arts education
● Ability to adapt to new technology; willingness to use technology to find efficiencies in accounting processes
Submit resume and cover letter to Acting Executive Co-Director, Lorena Landeros: Subject: Finance Manager Application
Cover Letter Directions: Please include answers to the following questions in your cover letter. What interests you in the position? How has your experience prepared you for the position? What connects you to our organization’s mission? What connects you to racial justice work?
Please be sure to proofread your submissions.
Application Deadline: Open until filled. No phone calls, please.
Applicants must email a resume and cover letter for consideration. Only complete applications emailed directly to hiring@performing artsworkshop.org will be reviewed. All complete applications will be reviewed, and all complete applications for candidates that meet the required qualifications will be considered.
Candidates advancing through the interview process may be asked for references. The Workshop will make accommodations for references in multiple languages and references from hearing and visually-impaired individuals.
Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.