Resource Center: Jobs in Philanthropy

As a service to people seeking employment in foundations and to grantmakers with jobs to fill, NCG is pleased to post foundation-related job openings announced by our member grantmakers and partners. If you wish to post a job opening, please use our online submission form. Postings will be hosted for one month unless we are requested to remove it sooner.

The following are just a few of the many websites that list additional information about jobs in philanthropy and the nonprofit sector:

OpportunityKnocks.org, the Internet's leading source of Philanthropy & other nonprofit jobs and career opportunities. Their on-line information is available at www.opportunitynocs.org

The Foundation Center web site includes a national jobs corner (http://fdncenter.org/about/careers/index.html) with jobs in philanthropy throughout the U.S.

The Giving Forum lists jobs available at other regional associations on their Web site at givingforum.org/about/jobs.html.

In addition to the above, many of the individual foundations now list job availabilities on their Web sites. In most cases you can find these searching on the foundation name.

POSTED 07/02/09 | 07/22/09
Community Foundations Leading Change (CFLeads)
Executive Director

POSTED 06/30/09
Silicon Valley Community Foundation
Associate Officer

POSTED 06/29/09
Conrad N. Hilton Foundation
Program Officer, International Programs

POSTED 06/22/09
The William and Flora Hewlett Foundation
Program Officer, Education

POSTED 06/22/09 | DEADLINE 07/20/09
Grantmakers for Education
Communications Director

POSTED 06/17/09
S.H. Cowell Foundation
Grants Assistant

POSTED 06/17/09
Evelyn & Walter Haas, Jr. Fund
Executive Assistant to the President

POSTED 06/16/09 | DEADLINE 07/10/09
Mimi and Peter Haas Fund
Administrative Assistant

POSTED 06/16/09
Blue Shield of California Foundation
Grants Administrator
Public Affairs Associate

POSTED 06/16/09
Silicon Valley Community Foundation
Business Services Associate

POSTED 06/02/09
Gordon and Betty Moore Foundation
Program Assistant, Marine Conservation Initiative

POSTED 06/02/09
Gordon and Betty Moore Foundation
Program Associate, Marine Microbiology Initiative

The Mimi and Peter Haas Fund
Administrative Assistant

BACKGROUND
The Mimi and Peter Haas Fund, a private foundation in San Francisco, was incorporated in 1982 and for the first ten years was administered by the trustees. In 1992, the Fund received a large bequest. With new resources, the trustees hired staff, established a more formalized structure and chose early childhood as their primary focus.

The Mimi and Peter Haas Fund supports activities that provide San Francisco's young (ages 2-5), low-income children and their families with access to high quality early childhood programs that are part of a comprehensive, coordinated system. The Fund recognizes the importance of connecting the work of its early childhood direct service grants to improvements in public policy, and will seek specific opportunities to share and collaborate with other nonprofit organizations. The Fund also supports trustee-initiated grant making to arts, education, public affairs and health and human services organizations.

RESPONSIBILITIES
The Administrative Assistant's responsibilities fall into five categories: 1) general administration, 2) financial support, 3) special events, 4) database maintenance, and 5) Trustee support. They include but will not be limited to the following tasks:

General Administration:

• Screens and routes incoming calls and communicates general Fund information.
• Opens and prioritizes mail.
• Maintains orderly, tidy public spaces: reception, boardroom, conference room, supply room, kitchen.
• Maintains and trains staff on use of office equipment: copier, printers, FAX, postage machine.
• Maintains office filing system for vendors and grantees.
• Orders office and kitchen supplies with the approval of the Office Manager.
• Prepares monthly expense reports.
• Manages the office calendar.
• Assists and prepares the initial and final versions of board docket materials.
• Supports MPHF staff in office-wide tasks as necessary.
• Supports programmatic aspects of the organization as needed.

Financial Support:

• Codes incoming bills.
• Prepares and mails award letters in conjunction with the Financial Manager.
• Reconciles credit card charges.
• Records approval of grant requests and orders checks using the Fund's grants management system (GIFTS).
• Provides administrative support as needed to the Finance Manager.
• Generates interim grants report under the supervision of the Finance Manager.
• Creates and maintains a filing system for investment related documents.

Special Events:

• Provides logistical support for meetings and other events; arranges catering; responsible for meeting set-up and take down.
• Provides reception and directs attendees.
• Provides support for special requests during meetings.

Database Maintenance

• Maintains and updates address changes through GIFTS database.
• Audits database and purges duplicate records.
• Updates and maintains database through flagging of relationships.
• Runs reports as needed.

Trustee Support

• Maintains office space for Trustee and coordinates as needed with personal assistants.
• Coordinates parking and other logistical needs as requested for Fund President and Trustees.
• Set-ups for special meetings.
• Assembles Trustee documents and packages.

Relationships:
Maintenance of excellent working relationships with internal and external stakeholders including the President and staff of the Fund; its partners, consultants, vendors, auditors and other individuals or organizations who may use MPHF office space.

SPECIFIC QUALIFICATIONS

• Possess poise, professionalism, diplomacy, teamwork, humor, and ability to interact with people from all walks of life.
• Attentive to detail with strong organizational skills.
• Excellent oral and written communication skills.
• Highly self-motivated, persistent, dependable and self-sufficient.
• Ability to manage multiple tasks and meet deadlines and desired outcomes.
• Ability to quickly and accurately analyze complex problems and identify appropriate solutions.
• Comfortable working with high-profile Trustees.
• Ability to handle sensitive matters with tact and discretion.
• Proficiency in the MS Office suite with strong Excel skills.
• A minimum of at least five years experience as an administrative assistant.
• B.A. degree strongly preferred or equivalent in work and academic experience.
• Experience in philanthropy or another nonprofit environment a plus.

Physical Demands:
While performing the responsibilities of the job, the employee frequently sits, and occasionally stands, walks, talks/listens, stoops, kneels, crouches or crawls, and reaches with hands and arms. The employee occasionally lifts up to 10 lbs. Close and distance vision is required.

COMPENSATION
The Mimi and Peter Haas Fund offers an excellent benefits package and a salary that is commensurate with education and experience.

TO APPLY
To apply for this position, please send cover letter, resume and salary history by Wednesday, July 10, 2009 to:

Catherine Jones, Executive Assistant
Mimi and Peter Haas Fund
201 Filbert Street, 5th Floor
San Francisco, CA 94133
Or e-mail: cjones@mphf.org

No phone inquiries please.

The Mimi and Peter Haas Fund is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the Lesbian, Gay, Bisexual, and Transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition (cancer-related) or the conditions Acquired Immune Deficiency Syndrome (AIDS) and AIDS Related Conditions (ARC).

Applicants with Disabilities:
Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

 
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